Formed in 2009, the Moose Mountain Bike Trail Society (MMBTS) is a member-based non-profit organization dedicated to advocating for, developing and maintaining mountain bike trails on Moose Mountain, Prairie Mountain and surrounding area near Bragg Creek, Alberta and promoting active, fun, environmentally responsible community involvement.

MMBTS is seeking a part time Administrator who is passionate about mountain biking and the trail network to support the Board of Directors to administer the planning, execution, reporting and budget management work related to MMBTS’ activities to maintain the local trail network. 

Position Summary The Administrator is a part time role of 5-15 hours a week depending on the time of year with work taking place in both Bragg Creek and Calgary, including work on-site in the Moose Mountain area as required. The position reports to the Chair of the Board of Directors. Key duties include:

• Administration: Support day-to-day operations of MMBTS including responding to requests for information, supporting coordination of projects and plans, and managing the info@mmbts.com email address. Track and manage all corporate reporting requirements. 

• Board Support: Support the MMBTS Board and committees and take the initiative to keep action items and ideas moving . Work with the Chair and Secretary to coordinate, organize and attend Board meetings (ex-officio capacity- non-voting). Following board meetings, track progress on action items, including connecting with individual Board members to provide any support required 

• Events and Races: Support the board to plan and execute all events including member and community events. Support the Events Director in planning events, setting up required gear and materials and attending events. Support the Race Director to plan and run races, including planning, gathering and bringing required gear and materials, attending races to support registration and other requirements. 

• Finance: Manage all expenses and budget tracking in Quickbooks under the direction of the Board Chair and Treasurer. Track expenses against the annual budget, lead bookkeeping and payroll activities, and financial policy development. Under direction, support regular reporting on the budget to the Board. 

• Sponsorship: Lead Sponsorship work under board direction. Respond to sponsor inquiries, track sponsorships, and work with the Sponsorship Director and Treasurer to ensure invoicing is up to date. Seek out new sponsors, and plan sponsor events. 

• Fund Development: Research possible grants and present to the board for consideration and approval. Support development of grant applications and draft all required grant reporting to funders for Chair approval. Responsible for tracking all reporting requirements. Manage and lead any casinos and bingos including planning and recruiting volunteers.  

• Trails: Under direction of the Trails Director, support implementation of the Trails Plan, and support administration related to trail building and maintenance. 

• Volunteer Management including Volunteer Coordination and Support: Work with the Board to assess all volunteer needs, lead the recruitment, communication and support for volunteers including maintaining a contact list, and reaching out to recruit and coordinate volunteers when required. Develop new ideas for how to engage, recruit and celebrate volunteers.  

• Branding: Be a brand ambassador for MMBTS within the community.

• Policy: Implement policies and procedures approved by the board and recommend new policies and procedures for consideration by the board. 

• Communications: Under direction of the Communications Director, support all external communications, including website updates, email, marketing collateral, newsletters, and social media.

• Relationships: Build and maintain relationships with, but not limited to, members, sponsors and supporters, government key contacts, the town of Bragg Creek, the Bragg Creek Chamber, Tourism Alberta, the TsuuT’ina Nation and other Treaty 7 nations as appropriate, other trail user groups and trail groups including the Bragg Creek Trails and other user and supporter groups. Build strong and positive relationships with staff, volunteers, and members. Liaise and coordinate with other MMBTS staff including trail crews as neededParticipate in networking and community relationship activities and meetings on behalf of the organization, while cultivating strong relationships with key stakeholders across MMBTS and the community. Promote awareness of MMBTS’ mission, values and goals within the community and with other stakeholders.